You might have people fudging their time sheets or a supervisor helping out a friend. Or perhaps you have an employee taking a long break or lunch.
Employee time theft saps the profitability of your company. The more employees you have, the more the losses add up.
While it’s good to trust, you’ll need to look for the warning signs yourself.
Here are a few things to watch for to keep your workplace productive.
Implement a Clear Time Tracking System
A clear time-tracking system ensures that employees understand their expected working hours. It tells them how long they are allowed to stay on the job. It also provides an accurate reporting mechanism for managers to monitor employee hours.
It helps ensure that their time is being spent appropriately. A clear time tracking system requires the employees to clock in and out of their shifts at predetermined times and to provide accurate records of start and end times on daily and weekly reports.
Set Clear Expectations and Policies
Asking employees to adhere to a rigid start and end time is one such policy. Employees should also be informed that they may not use their work hours to conduct personal business.
Allowing employees to clock in and out of specific systems with signed-off times is another policy that can help to prevent fraud. Additionally, having attendance and tardiness policies can discourage employees from cutting corners.
Consider Payroll Outsourcing
When a company partners with an experienced payroll processing center, they can rest easy knowing that employees are accurately tracked and paid for recorded hours. They are assured that all taxes, deductions, and benefits are truly processed on their behalf.
Not only does this free up their staff for other tasks, but it also reduces the chance for employees to underreport hours or try to take unpaid vacation or sick days. Additionally, having the processing done through a third party can provide more accurate records.
It offers better oversight and the ability to spot discrepancies. Payroll outsourcing is a great way to keep employee time theft at bay.
Train Supervisors and Managers
Managers and supervisors should be trained in how their actions and attitudes can set the tone for employee productivity. They need to be familiar with the ways in which employees could be tempted to steal time. This is through taking overly long breaks or falsifying attendance records.
Supervisors and managers should be educated on the most effective strategies. They must discourage employees from stealing time as well as how to spot potential time theft.
Learn How to Prevent Employee Time Theft
A few simple steps can help to reduce employee time theft in your workplace. Ensuring employees record their work hours accurately can help to ensure employees are engaged and honest when clocking in and out. Utilize these strategies to encourage productivity and employee integrity today.
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